How to setup an E-mail Account on your PDA

Before we begin, you will need to collect the following information. Most of it will come from your ISP or account provider, some of them are personal choices:
1.) Your username.
2.) Your provider’s server info. This will be in the form of and
3.) You will need to know what connection type you are using (“work” or “the internet“). More on this setting here.
4.) Here’s a very important page: Most e-mail servers now-a-days require an outgoing mail authentication. You will need to confirm with your provider if this is required or not.
5.) Decide whether or not you want to choose “Get message headers only”, or “Get full copy of message”.
  • Headers only means that the e-mail header info (to, from, and subject line) is downloaded first. You must then chose those e-mails which interest you and then manually download the body of the message as a separate step. This is a better choice if you get tons of mail and lots of spam, and only intend on reading certain messages.
  • Full copy is getting the whole message in one fell swoop. This is appropriate if you are expecting to read every e-mail you receive and have very little spam.

Do you have all the information above? Ok! Let’s begin!
1.) Click on the E-mail client button (usually the upper-right button) on the face of your iPAQ to bring up the e-mail client (generally referred to as “Inbox” or “Pocket Outlook”). If you have installed another e-mail program, directions may differ.
2.) Once you are within your e-mail client, click Accounts > New Account to start the process. If your iPAQ is brand-new, this process may be started automatically when you first enter the e-mail client.
3.) [page 1/5] This page simply asks you to enter your full e-mail address. This will be in the form of
4.) [page 2/5] This page will initially try to auto-detect all of the necessary configuration settings for your new account. Click Next.
5.) [page 3/5] This page will ask you to provide your real full name (or the name you want placed next to your e-mail address on future e-mail you send), your username, and your password. Check the box “Save Password” if you want to be connected each time without being asked the password.
6.) [page 4/5] Account Type is normally POP3, unless you are trying to connect to an Exchange server, in which case the type should be IMAP4. Additionally, chose the name of your profile (e.g. “Yahoo” or “GMail”, etc) and put it in the Name field. Click Next.
7.) [page 5/5] Enter your Incoming mail server address, usually in the form of Then enter your Outgoing mail server address, usually in the form of Leave DOMAIN field blank unless you are part of an Exchange Server Domain. Do NOT click Next. Click on Options button first!
8.) [page 1/3] Decide whether or not you want your iPAQ to check for mail every few minutes. If so, check the box, then input the amount of time between each check in minutes, then choose the connection type (work, the internet, etc). Click Next.
9.) [page 2/3] Check on “Outgoing server requires authentication” if needed. Additionally, SSL connections may be used. Lastly on this page, you can choose to only display the last X number of days worth of e-mail. A smaller number like 3 to 5 is suggested to keep your iPAQ running fast. Keeping too much mail will cause your iPAQ to slow down.
10.) [page 3/3] Choose “Get message headers only” or “Get full copy”. Place a checkmark next to “Include” if you also want to set the limit on how big an e-mail message can be. Most e-mail is less than 2K per message, but large messages or e-mail with attachments can get quite large. Leaving this unchecked will not limit the download of messages. Click Finish button.

You’re done!

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